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Legal & Compliance

Anti-Money Laundering Policy

As part of the Money Laundering Regulations 2017 we have to obtain and hold identification and proof of address for all customers. The transactions we deal with day to day are deemed high risk for money laundering, which is why we take our Anti-Money Laundering processes seriously.

As part of our due diligence we obtain and hold identification and proof of address for all customers, and establish whether there are any beneficial owners on whose behalf a transaction or activity is taking place. If necessary we may also need to identify the source or destination of funds.

Please see below for a full list of acceptable identity documents. We require sight of all original or certified documents.

Individual identity documents

We require one document from List A and one document from List B.

List A — Identity Document

  • Current signed passport
  • Valid UK driving licence
  • EEA member state identity card

List B — Proof of Address

  • UK/EU/EEA Drivers Licence (if not used as ID) — must be valid, not expired, photo only, full or provisional
  • Bank, Building Society or Credit Union Statement — dated within 3 months, must include account number and recent activity, no general correspondence
  • Credit Card Statement — dated within 3 months, must include account number and recent activity
  • UK, EU, EEA Mortgage Statement — dated within 12 months, must show account number
  • Utility Bill (gas, electricity, water) — dated within 6 months, must show address for service and/or account number
  • Telephone Bill (landline or mobile pay monthly, excluding pay as you go) — dated within 6 months
  • Council Tax — dated within 12 months, must show address for service and/or account number
  • Tenancy Agreement — dated within 12 months, issued by local council, housing association, solicitor or reputable letting agent
  • Benefits Entitlement Letter — dated within 12 months, issued by DWP or Jobcentre Plus
  • HMRC Tax Notification — dated within 6 months, must state National Insurance number and tax calculation
  • Home or Motor Insurance Certificate — dated within 12 months
  • UK solicitors letter confirming house purchase/land registration — dated within 3 months
  • NHS Medical Card or GP registration letter — dated within 3 months
  • Official confirmation of Electoral Register entry or poll card — dated within 12 months
  • Police Registration Certificate — dated within 12 months

Probate

If you are acting as a Representative of an Estate we require:

  • Grant of Probate (if a will was left)
  • Letter of administration (if no will left)
  • Individual identity evidence from List A & B for the Personal Representative, either executor or administrator

Limited company

If you are acting as a Representative of a UK Company we will also require:

  • Certificate of Incorporation
  • Articles of Association
  • Memorandum of Association
  • Latest Annual Return or Confirmation Statement, with details of current company officers
  • If offshore, nominee director declaration and a general power of attorney
  • Individual identity evidence from List A and B for all individuals or entities with 25% or more of the shares or voting rights in the company

Offshore company

If you are acting as a Representative of an Offshore Company we will also require:

  • Certificate of Incorporation
  • Articles of Association, Memorandum of Association, Latest Annual Return with details of current company officers
  • Share Certificate(s) showing the Ultimate Beneficial Owner, or Certificate of Incumbency
  • If shares are owned by another company, the above repeated for the holding company
  • Nominee director declaration and/or general Power of Attorney (if applicable)
  • Individual identity evidence from List A and B for all individuals or entities with 25% or more of the shares or voting rights in the company

Trust

If you are acting as a Representative of a Trust we require:

  • Trust deed
  • List of trustees
  • List of beneficiaries
  • Individual identity evidence from List A & B for all individuals with a vested interest in 25% or more of the capital and/or those who exercise control over the Trust

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